<\!DOCTYPE html> Landlord Communication Tracker — industrio
Landlord communication

Every email with your landlord, indexed and shareable.

Connect your inbox. industrio captures every message to and from your property manager, sorts it by topic, and makes it instantly searchable by you and your team.

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Q1 2026 TMI reconciliation — actual vs. estimate

From Rachel Mendoza (Property Manager, ACME) · 4 messages · Apr 21, 2026 · TMI & OpEx
New

Attached is the 2025 final reconciliation for 45 Courtneypark Dr E, Unit 7. Actual TMI landed at $7.42/SF vs. estimated $7.10/SF — variance driven by snow removal (+$0.18) and insurance (+$0.14). Payment of $3,712 is due May 15, 2026.

Internal note (Charles): flag insurance line for audit — last year's figure was $0.62/SF. Pulling vendor invoices.
Assigned: Maria (Accounting) · Due Apr 30

Re: Dock seal replacement — Bay 3

From Rachel Mendoza · 6 messages · Apr 18, 2026 · Maintenance

Dock seal vendor attended today. Replacement is scheduled for April 24 between 08:00–12:00. Please have bay cleared. No access needed beyond dock area.

Internal note (Jenny): production team notified. We'll shift loads to Bay 2 that morning.

Notice of HVAC inspection — Q2 PM

From Rachel Mendoza · 2 messages · Apr 15, 2026 · Maintenance

Quarterly preventative maintenance on unit's RTU scheduled for Tuesday April 28 between 09:00 and 14:00. Expected downtime ~45 min during filter replacement.

Lease renewal — preliminary discussion

To Rachel Mendoza · 3 messages · Apr 10, 2026 · Renewal & term

Rachel — we're starting early on our 2029 renewal planning. Could we get a preliminary conversation on the asking rent and any capital improvement plans for the building in the 2027–2028 window? Looking to align on timing.

Internal note (Charles): Reference our lease-abstract benchmark: $17 net + expected market $18.50–$19.50. Negotiate from data.
Assigned: Charles · Next action May 1

Parking stall reassignment request

To Rachel Mendoza · 1 message · Apr 6, 2026 · Access & keys

Hi Rachel — we'd like to request reassignment of stalls 23 & 24 to our unit as our fleet has grown. Stalls are currently unassigned per the site plan. Can you confirm?

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